Simple Ways to Improve Team Efficiency

Does your business work in a team environment? Are various tasks and duties divided up among teams, who are then left to progress through the necessary steps? If you’ve answered yes to these questions, then there’s also a high chance that team efficiency is something the company has struggled with in the past or is currently dealing with problems in this area.


In order for a team to be efficient, there are a number of things that need to be in sync and in play, but sometimes these simple tips can be forgotten about or overlooked. Here we’ll take a look at ways you can improve team efficiency and start seeing improved results at work.

Adopt a Kanban Board System

One of the easiest ways to improve team efficiency is to ensure that the process is simple. Team members need to be aware of and communicate with one another when it comes to what’s in progress and what’s completed. This is when it can be helpful to learn how to use a Kanban board. The Kanban board was created to allow people to visualize the workflow using columns and swim lanes. There are three main sections, which are requested, in progress, and done. Each and every task will be slotted into one of those sections, then moved along as they progress. You can learn how to use this at Kanbanize who have written up a step-by-step guide on how to use your Kanban board and then put it into play in your own team.


Stop Holding Unnecessary Meetings 

Another way you can help the team to be more efficient is to give them the time and space they need to be productive. Often team leaders are focused on calling regular and constant meetings when in reality this isn’t necessary. A group email can be sent around, or you can make quick announcements when necessary. This will allow you to keep the meetings to a minimum, and give members a chance to get their work done.

Learn How to Delegate

As a team leader, you will also be responsible for delegating work. While this may seem like a simple enough task, in reality, there are a number of things to consider. You want to be sure that you are indeed delegating the right tasks, and that you are passing them along to the ideal employee to complete the job. This means selecting tasks that fit a specific employee’s skills, training, and experience.

Master the Art of Prioritising

Finally, you want to really master the art of prioritizing. Every task that is placed on your desk isn’t going to be equal in terms of priority. Some can wait, while others should be dealt with immediately. As a team leader, it’s up to you to prioritize and figure out what is what.

An On-Going Process

When it comes to improving your team’s efficiency, the most important piece of advice is to remember that it is an on-going process rather than a one-time quick fix. It is something you’ll need to stay on top of and constantly track your efforts.

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